BAP Rules Guide

The complete Rules and Procedures, download the pdf document.

Purpose
Program Eligibility
The BAP Committee
Function and Authority of the BAP Committee
The BAP Chair
The BAP Checkers
The Program
Acknowledgments
Requirements
Proof of Spawning
BAP Form Requirements
Walking Through the Process
Changes and Modifications of the Rules

Purpose

The purposes of the program are:

  1. To promote the keeping and breeding of fishes.
  2. To recognize outstanding achievements in the breeding of fishes.
  3. To encourage research into the spawning of the more difficult species of fishes.
  4. To make accounts of successful spawning techniques available through the Delta Tale and through association at the general meetings.

Program Eligibility

All members of PVAS in good standing, except for corresponding members, are eligible to participate in the program.

The BAP Committee

The BAP Committee shall consist of five members. The Chairman shall be appointed by the President of PVAS. The remaining four members shall be appointed by the Chairman, with the consent of the Board of Governors. The President of PVAS is ex officio a member of the committee.

Function and Authority of the BAP Committee

The committee shall oversee and enforce all of the rules and regulations governing the BAP. Among these are verifying and awarding points to qualifying members, keeping proper records, making appropriate awards to qualified members, and reviewing the rules and regulations at least once a year for possible improvements.

BAP Chair

In addition to presiding over the BAP committee, the BAP chair is responsible for administering the BAP on a day to day basis. All BAP Spawning Reports, Spawning Summaries, and Questions regarding the BAP ultimately come to the Chair. Therefore, the chair may be contacted at any time, either at bap@pvas.com or via phone if the number is available.

The BAP Checkers

This function has been retired. Any PVAS member eligible to participate in the BAP may perform Checks and Verifications for those not in their household. They must then contact the BAP chair to affirm that the check has been made and the requirements met. An email to bap@pvas.com is as good as a signature for this purpose.

The Program

The program is composed of five levels of achievement. These levels and their requirements are as follows:

Categories of Breeding Points

  1. Breeder Award- Attainment of 50 breeding points from any of the categories.
  2. Intermediate Breeder Award- Attainment of Breeder Award status and a total of 150 breeding points from any of the categories.
  3. Advanced Breeder Award- Attainment of Intermediate Breeder Award status and a total of 300 breeding points, including at least 100 points from category 2 or category 3. Fishes from category 7 worth 15 points may also be included.
  4. Master Breeder Award- Attainment of Advanced Breeder status and a total of 500 breeding points, including at least three species from the Category 5 (Difficult List) and Category 6 (Target List).
  5. Grand Master Breeder Award- Attainment of Master Breeder Award status plus spawning of at least one additional species on the Target List (Category 6) over and above those spawned for Master Breeder status.

Acknowledgments

Attainment of any of the five levels will be recognized in the Delta Tale and at the next general meeting. Awards are presented each December at the annual Christmas meeting.

Requirements

  1. Breeding points are awarded upon proof of spawning in any of the categories. Points may be gained only once for each species. Color, finnage, shape, and locality variants are not separately eligible for points unless specifically noted in the Point Value Document for a particular species.
  2. The one exception to the above: Albinos are separately eligible for points. Anything other than a totally pigmentless red eyed albino must be cleared by the BAP committee before separate points are awarded.
  3. Spawning is defined as follows:
    • For Livebearers: A Spawn is birth.
    • For Mouthbrooders: A Spawn is the release of free swimming fry.
    • For Killifish: a spawn is considered the total number of fry hatched in one week from the eggs laid in 1 week. The spawn is considered to be complete at the end of one week of hatching.
    • For all other fish, a spawn begins with the physical act of mating, and is considered complete when the eggs hatch.
    • If the first indication that a spawn has occurred is the presence of Free Swimming Fry in the tank, this is considered a Spawn.
    • For fish bred in a colony setting, a spawn is considered all fry of approximately the same age.
    • In order to be eligible for award, spawning must be the product of breeding in the breeder’s tank, not the result of eggs or gravid fish obtained from another breeder.
  4. Any fish not included, or not adequately covered, in the existing categories may be assigned points by the BAP Committee upon written request (RCP Form). This request must be made prior to the awarding of points.
  5. Following a successful spawning, it is the breeder’s responsibility to assure that his points have been properly verified and reported. A spawning report must be submitted in order to receive points. A copy of the BAP Spawning Report Form, that is to be used for this purpose, is attached. This may be photocopied, or additional forms may be obtained from any checker or the BAP Chairman.
  6. The requirement for 10 fry may be waived by the BAP Committee when a fish is known to generally produce less than that number in an average spawn. Requests for such a waiver must be made to the BAP Committee in writing prior to awarding of points.

Proof of Spawning

  1. The first report for all categories of breeding must be performed within 10 days of first detection of Free Swimming Fry. This may be done via a post to the PVAS Forum or via email to bap@pvas.com or by contacting the BAP chair directly.
  2. For Categories 4, 5, and 6, the spawn must also be checked in person by a PVAS member not of the breeder’s household within 21 days of free swimming, and the BAP chair must be notified of the date of check, the checker, and the approximate number of fry. If this is done within 10 days, it supersedes the report.
  3. The second verification and inspection for all categories must be made by a BAP Checker or Committee Member. The fry must be at least 30 days old if category 1, 60 days old for all higher categories, and in the correct number (at least 10 unless approved otherwise), at the time of the inspection. The fry may be brought to a general meeting for verification.
  4. For all 15 point and higher category spawnings a summary of the spawning procedure must be submitted. This may be in writing, for publication in the Delta Tale, or as an oral presentation at a general meeting. This written or oral report must be submitted within 4 months of submission of the BAP Form to receive credit for the spawn. If the spawn is category 2 or 3, and a written spawning summary less than 5 years old is available in the Articles section of this site, the spawning report is waived.
  5. For all categories a BAP Spawning Report Form must be submitted to the BAP Chair, preferably as a Word 2003 or earlier version attached to an email to bap@pvas.com. Paper copies are also accepted. For now. Any spawning may be investigated at any time by the BAP Committee.
  6. No one may check or verify their own spawnings, nor may any member of their household. This rule applies to BAP committee members as well.
  7. Email to bap@pvas.com stands in for a signature whenever appropriate.

BAP Form Requirements:

The BAP Spawning Report Form looks complex, and asks for a lot of information. Most of it is optional and there for the Breeder’s benefit when putting together a Spawning Summary. The Following items are Required:

  • The Breeder’s name and contact information (Phone or Email)
  • Enough data to uniquely identify the species. Scientific name is preferred, but if a common name is provided, the BAP Chair will work with you to determine the exact species.
  • The Free Swimming Date
  • If no Variety is given, it is assumed to be standard, not albino.
  • If no Category, Point Value, or Minimum Fry are given, the BAP Chair will assign them and consult with the breeder.
  • The Date of Report or the Name of the initial checker and the date of the check are required. (Both use the Checked By/On Field)
  • The Name of the final checker (Verifier) and the date of verification are required.
  • The number of fry at the end of the grow out period is required (an estimate is sufficient unless it is very close to the minimum fry required.)

Everything else is Optional or not used. (The Grey shaded areas anticipate some rule changes under discussion. The Green shaded fields are for the BAP Chair to fill out.)

Incomplete BAP forms may always be sent to the BAP Chair for review and suggestions. It is not out of line to send a BAP form after each milestone is passed.

Walking through the Process

  1. Spawn your fish
  2. Start your BAP form. Also Start writing any proposals you need to for new species or varieties or lowering the number of fry required or changing point values.
  3. Report your Spawn within 10 days of free swimming. Do this even if you don’t see 10 fry - they can surprise you.
  4. If Category 4, 5, or 6, Arrange to have it checked in person.
  5. Grow out your fry for 30 days (Category 1) or 60 Days (All Others)
  6. Either bring the required number of fry to the next meeting or arrange to have them verified in person.
  7. Send your Completed BAP form and any change proposals to the BAP Chair.
  8. If your have a category 2 or 3 spawn Check to see if there is a spawning summary in a recent Delta Tale or in the Articles section of the PVAS Site. If there is, and it is less than 5 years old, email bap@pvas.com and point the Chair at it so that the Spawning Summary will be waived.
  9. If you have a category 4 or higher spawn, or category 2 or 3 with no recent Spawning summary available, within the next 4 months you will either need to write a spawning summary or give a presentation at a general meeting. Please contact the BAP chair as soon as possible if you intend the latter so that time can be set aside at the next available meeting.
  10. Get an email from the BAP chair that your points have been awarded, and bask in the warm glow of accomplishment.

Changes and Modifications to the Rules

There are 3 methods of making a change:

  1. The BAP Chair, Committee member, or the PVAS President may propose a change to the BAP Committee directly. This will be discussed and voted on. The Change will be published to take effect immediately, but the General Membership may comment, and the change is considered provisional until the second general meeting after it takes effect. Significant negative comment may cause the BAP committee to roll back the change.
  2. To add new species or categories of species, to change the point value for a species; to have a color, finnage, form, or location variety or subspecies (other than unpigmented red eyed albinos) separately recognized, or to request a lower fry requirement for a species or group of species, General Members may make a written proposal and send it to the BAP Chair (preferably in softcopy as an attachment to an email to bap@pvas.com). This will be acted on at the next opportunity to have a BAP Committee Meeting. The Requirement Change Proposal Form (RCP), is provided for this purpose, and its use is highly encouraged.
    Note: Changes to Point Values will NEVER lower the point score for spawns already awarded, but may raise them.
  3. To propose changes to the rules by which the BAP is administered, any General Member may send a written proposal to the BAP Chair, as above. The Process Modification Proposal Form (PMP), is provided for this purpose.